Administrative Assistant

Updated: 5-19-2022

Reports to:  Community House Executive Director

Position Summary:
Our venue is seeking a part-time administrative assistant to provide support to the Executive Director and Sales Team. This position is responsible for providing day-to-day operational assistance and sales support, and performing administrative tasks related to the planning and execution of Community House hosted events.

The ideal candidate will meet the following requirements:-
–  1-3 years office administration experience
–  Strong technological and social media skills
–  Proficient in Microsoft Office software including Outlook, Word, Excel and PowerPoint
–  Strong computer skills
–  Excellent communication and interpersonal skills
–  Project Management skills
–  Ability to research and strategize
–  Must be highly organized and able to multi-task effectively
–  Meticulous attention to detail
–  Exhibit a positive and professional demeanor
–  Able to work as part of a team

 

General Duties and Responsibilities:
–  Understand the unique nature of our historic venue and organization
–  Manage communications regarding CHM fundraising and other hosted events
–  Maintain organization of files, records, and processes
–  Ensure the integrity and accuracy of all record keeping
–  Process invoices, contracts, and client communications
–  Answer phones, greet guests, assist clients
–  Provide tours to prospective clients
–  Communicate with prospective and current clients
–  Assist sales team with securing reviews from weddings and events
–  Respond to inquiries (via phone, emails, wedding marketing websites)
–  Assist in generating social media and marketing ideas
–  Write thank you letters to donors, sponsors, and volunteers
–  Contact vendors when services are needed
–  Order office and janitorial supplies
–  Perform light housekeeping duties as needed
–  Additional office support duties as assigned

 

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